Communication sent out via USPS:
The Annual Meeting of Flint Creek Ranch Cluster has been rescheduled as follows:
DATE: Monday, February 28, 2022
TIME: 6:30PM Mountain Time
PLACE: ZOOM Meeting (RSVP Below)
The board held the Annual Meeting on Sat Feb 12, 2022 at 12:00PM, however, a quorum was not met, so a new meeting time is being scheduled. The board members decided to schedule it for a weeknight in hopes that more people will be able to join the meeting in person. In order to stay in accordance with the CCR section 1.5 and Montana Code Annotated (MCA) 35-2-530(3a), the board is sending out this second notice of the new meeting time via USPS within the 10-day window. We have included a proxy form.
In order to conduct a valid and legal Annual meeting, our governing documents require that a majority of the owners (38 lots) be present “in person or by proxy” in Section 1.7 of the Declarations dated May 28, 2008, and recorded on June 5, 2008, as Document No. 621959 (Roll 319, Card 259}, with the Office of the Clerk and Recorder of Butte-Silver Bow County, Montana. MCA 35-2-526(7) states "...members may participate in a meeting of the members by means of a conference telephone call or similar remote communication. Unless otherwise provided in the articles or bylaws, participation in this manner constitutes presence in person at a meeting."
Four positions for the Board of Directors must be filled this year. There were four people that volunteered. We hope you will mark your calendars and plan to attend this very important meeting. If you will not be able to attend the meeting, please complete and sign the enclosed proxy. An appointment of a proxy is effective when received by the secretary or other officer or agent authorized to tabulate votes, prior to the meeting being called to order. Should you find that you are able to attend the meeting, your proxy form will be revoked for meeting. If you have completed a ballot you do not need to send in a revised ballot as the voting items have not changed. However, if you attend in person, you may vote differently than you mailed or submitted via the online form. If you choose to attend in person or sign a proxy to someone attending, you do not need to complete a ballot as the vote may be cast at the meeting instead by you or your authorized proxy.
No other issues may be voted on at the meeting that are not on the ballot.
Flint Creek Ranch Cluster Owners Association
Board of Directors
Additional items are also included in the mailing below:
Want to see the budget? Check it out here.
Online ballot here, don't forget your proxy!
Comments